G FORCE Bylaws
 

SECTION ONE: PURPOSE

G FORCE is dedicated to a twofold goal of fulfilling its function of being a fund-raising entity to benefit the community of Grizzly Flats and Grizzly Pines Elementary School and to provide enjoyable community events designed to entertain Grizzly Flats residents and draw the community together with a sense of unity.

G FORCE is not exclusively a school organization or a community organization, but serves as both to help meet the needs of each entity to the best of the group’s ability.  G FORCE ascribes to no political or religious affiliation and will not support or endorse any particular entity in that respect.  Within the context of G FORCE events, a conscious effort will be made to avoid any impression that any particular religious or political entity is endorsed. 

SECTION TWO: MEMBERSHIP

G FORCE membership is open to all community members who are interested in participating in G FORCE events and providing support to meet our goals, including, but not limited to, attending the quarterly general membership meetings and providing support to G FORCE events.

New Membership:  Should a community member desire to actually become a member of G FORCE, they must first provide support to three separate G FORCE events. 

The petitioner will then acquire sponsorship from a current G FORCE member who will recommend them to the Board of Directors for membership, along with a completed membership application.

Once a petition for membership has been received, the Board of Directors will present the name of the petitioner to the general G FORCE membership.  Current G FORCE members have the option of submitting in writing to the Board of Directors any input, information or opinions they have regarding the potential membership of this petitioner.  Two weeks from the date of the G FORCE meeting at which the petition for membership is announced, the opportunity for membership comments will be closed and at its next meeting, the Board of Directors will vote upon the membership of the petitioner.

Continued Membership:  To maintain membership, members are asked to support three different G FORCE events within 12 months’ time, one of which is required to be Founder’s Day.  Support may take the form of a viable proxy on the day of the event, donations to the event or preliminary assistance in the planning and set up of the event.

SECTION THREE: EXECUTIVE BOARD OF DIRECTORS
 

The G FORCE Board of Directors shall consist of the five positions:
 

PRESIDENT
 

Duties:   

Set up, coordinate and preside over G FORCE general membership meetings.

Assume responsibility for the conveyance of all relative G FORCE communications to other Board of Directors.

Compile agenda items at the monthly Board of Directors meeting and the General Membership meetings, forward that information to the Secretary prior to the meeting.

Conduct the Board of Directors meeting and the General Membership meetings, maintaining good organization, order and flow to the meetings.

VICE PRESIDENT

Duties:  

Assist the president in the performance of the duties and in the president’s absence, preside over the scheduled meetings. 

Monitor committee activities and facilitate communication between committees and board members as needed.
 

SECOND VICE PRESIDENT

Duties:

Provide input on the impact G FORCE creates in matters of public and community interests 

Manage marketing tasks for G FORCE and G FORCE events, including providing info on upcoming events to The Turnout as required. 
 

SECRETARY

Duties:

Record accurate and detailed minutes of all meetings.

Forward copies of the minutes to the President

Maintain permanent copies (hard copies or electronic copies) of minutes for G FORCE records.
 

TREASURER

Duties:

Present a financial report at each Executive Board meeting.

Maintain permanent copies of the treasurer's report for G FORCE records.

Manage all G FORCE funds.

Reimburse G FORCE members for legitimate business expenses as needed.

Provide a change fund and manage funds for all G FORCE activities as needed.

 TERMS OF OFFICE

G FORCE Board of Director offices will be re-considered each January or as needed.  Officers may remain in office so long as the continuation of the “status quo” is amiable to all members of the Board of Directors.

If an officer must step down from office due to personal reasons or board-motivated removal, the remaining officers will decide upon a candidate to fill the vacated office and make an offer of nomination to the prospective candidate.  Unanimous approval is required by all board members before an offer of nomination is extended.

Removal of an officer from their position on the board requires a unanimous vote from the remaining Board of Directors.
 

ADVISOR POSITIONS 

A minimum of 1 (one) representative from the Grizzly Pines Elementary School staff will be available to G FORCE as a liaison to represent school interests and needs.  

 

SCHEDULING OF MEETINGS

The Board of Directors will meet monthly and will be held at a time and place most convenient to the majority of the board.

General Membership meetings will take place at least quarterly, more often if needed for event planning.

 

FISCAL PROCEDURES 

The G FORCE fiscal year will begin on November 1^st of each year.  An annual report will be provided by the treasurer on or about that time and a semi-annual report will be provided on or about May 1^st.  Monthly treasurer reports will also be submitted at the monthly Board of Directors meeting. 

At the beginning of each G FORCE fiscal year, it will be the G FORCE goal to have available a bank balance to support a minimum of $1000 for G FORCE needs, $500 for school financial support and $500 for community outreach support.  If either the school or the community wishes to solicit G FORCE for financial support for a specific item or project, the request should be made in writing (email is an acceptable medium for submitting the request) no later than the third Thursday of the month.  Each specific request will then be deliberated by the BOD and the degree of assistance available will be determined.

 

SECTION FOUR: VOTING PROCEDURES & PRIVILEGES 

Although input is highly valued and considered from the community members who support G FORCE and the G FORCE membership, all matters of importance are to be formally voted upon by the G FORCE Executive Board Members.

Executive Board Members are granted full voting privileges on matters of importance.  A 3/5 majority vote is required on most issues with a unanimous vote being required for matters of membership to the general G FORCE membership or the Executive Board.

If an Executive Board Member is unable to attend a Board Meeting, they may convey their vote on an issue by proxy.  They must, however, concede to whatever jobs/tasks, however unsavory, might be thrust upon them by the other board members in their absence.  

 

SECTION FIVE: AMENDMENTS

These by-laws may be amended or altered in whole or in part at any time by a unanimous vote of the board members present.  Both proposed and adopted amendments to these by-laws will be recorded by the Secretary for permanent record.